Client Check-Ins Without the Admin Burden: How Moveat Saves Time

Client check-ins stop eating your week when they stop living in your inbox. Instead of chasing clients for updates and retyping weight, measurements and photos into a spreadsheet, you receive each check-in complete and dated, in one place. The admin disappears. What is left is the part you are good at: reading the data and writing the diet.

Why Manual Check-Ins Drain Your Time

Most coaching workflows are held together by messaging apps and spreadsheets. You text a client asking for their weight. They reply hours later. You type the number into a sheet. You ask for photos. They arrive on WhatsApp, compressed, at a different angle than last time. You save them somewhere you will not find again.

None of that is coaching. It is data entry, and it scales badly: every new client adds the same overhead. Worse, it scatters the context. When the weight is in one place and the photos in another, you lose the ability to see the two together, which is where the actual reading happens.

How Moveat Collects It For You

Moveat moves the collection to your client's phone. They send their check-in themselves:

• Current weight • Body measurements • Three progress photos • How they feel

It lands in your dashboard complete, timestamped and attached to their profile. Nothing to sort, nothing to retype, nothing lost. The act of self-reporting also changes the client's relationship to the process: they are participating in their own tracking rather than waiting to be asked.

Structured Data Makes the Diet Easier to Write

Once the check-in is in, you are looking at the weight and measurement trend over weeks rather than scattered numbers, with the photos lined up for comparison and their own words about how the week went. That is context, and context is what separates a real adjustment from a guess.

If weight is flat while measurements come down, you know what is happening. If they report a rough week, you read the numbers differently. Then you write the diet directly in Moveat, and it computes the calories and macros from a food database, so you are not switching to a calculator and back.

What Moveat Does Not Do

Worth being clear about, because plenty of tools imply otherwise. Moveat does not write the diet, propose a plan or recommend anything: there is no automatic suggestion at work, you do the writing. It does the mechanical part instead: it reminds your clients automatically when a check-in is due (you set the frequency with them), files what they send, and stores what they report without judging it.

The rhythm is something you agree with your client, and following up when a check-in is missing is your job. Moveat receives, files, plots and computes. The coaching stays yours, which is the point.

Your Clients' Data

Everything is hosted in Frankfurt, inside the European Union. Progress photos live in a private bucket behind expiring signed links: never public, never indexed by search engines.

This matters more than it sounds. Your clients' measurements and photographs are sensitive personal data, and can qualify as health data under the GDPR. You are accountable to them for it, and Moveat is your processor. Being able to answer where those photos sit and who can open them is part of doing this job properly.

Frequently asked questions

Do my clients need to download an app?

No. Moveat is a website: your client opens their space in their phone browser, and can add it to their home screen if they prefer reaching it in one tap. There is nothing to install from a store.

Do my clients need an account and a password?

Yes. You invite them by email, they receive a link, choose a password, and their space is theirs. That account is what keeps their photos and measurements private, and what lets them come back without going through you.

How much does it cost to start?

Your first two clients are free, with no time limit. It is not a trial that expires, it is a free tier. Beyond that, monthly plans with no commitment, cancel anytime. Current prices are on the home page.